Southside Building, 31 Hurst Street,
Birmingham, B5 4BD
Regional Clinical Secretary
Ref: CYG36230
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We are looking for a friendly, professional Cinical Secretary with a passion for making a difference to others.
Supporting our Psychology Director and Occupational Therapy Director, you will be joining our team on a full time, 40 hours per week basis.
**Please note this is a home based role however regular travel to our central London office in support of meetings will be needed as and when required**
At Cygnet, our perks go way beyond pension schemes and excellent professional development.
You’ll also enjoy shopping, travel and leisure discounts – as well as a range of healthcare and financial benefits – to support you to be happy both in and out of work.
With us, you’ll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.
Apply now to enjoy excellent career prospects while being part of an organisation that cares about helping people.
Purpose and Summary of job:
To support the efficient and effective functioning of the South Region Clinical Directorate team as PA to the Psychology & OT Directors South.
Your day-to-day...
- Collate data and information for the Regional South Psy & OT Directors to present to regular meetings
- Create power point slides as requested
- Arrange and coordinate relevant regional meetings on behalf of the OT & Psychology Directors at Millbank head office and South region
- Take effective minutes at meetings as required and distribute them in a timely fashion to the Psychology & OT Directorate South
- Follow up on any action points post meeting
- Book Psy & OT Directors travel requirements
- Collate data collection for the South
- Liaise with Achieve on compliance for Psychology & OT South Directorate
- Support budget forecasting/tracking and keep a record of agency/external payments, including keeping the Locum tracker and Reports tracker updated
- Ensure organograms are regularly updated
- Maintain complete confidentiality of all matters
- Meet regularly with Psychology & OT South Directors
- Notify Line Manager as soon as possible of the inability to work, in line with the Attendance Management policy
You are...
- Good numerical and technology skills in particular Microsoft Excel, Word and PowerPoint
- To be able to work with multiple in-house and third-party systems
- Have an eye for detail ensuring accuracy
- Ability to organise own time and workload
- Ability to co-ordinate multiple tasks and urgent priorities
- Ability to work well under pressure
- Willing to undertake training course relevant to the job role in order to maintain skills/knowledge
- Ability to relate well to other people and function as a team player
- Ability to work using own initiative
- Be a self-starter on project work
- GCSE in Maths and English or equivalent level of numeracy and literacy
- Demonstrable administration experience including report preparation; organising meetings and diary management.
Why Cygnet? We’ll offer you…
- Strong career progression opportunities
- Expert supervision & support
- Employee referral scheme
- Pension scheme
- “Cycle to work” scheme & employee discount saving
Successful candidates will be required to undergo an enhanced DBS check.
Cygnet has been providing a national network of high-quality specialist mental health services for more than 30 years. We have built a reputation for delivering pioneering services and outstanding outcomes. Our expert care enables thousands of individuals to consistently make a positive difference to their lives.