Regional Clinical Secretary
Ref: CYG36230

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Millbank Office, SW1P 3JA
Full Time
Closing date
Thursday 23 May 2024

We are looking for a friendly, professional Cinical Secretary with a passion for making a difference to others.

Supporting our Psychology Director and Occupational Therapy Director, you will be joining our team on a full time, 40 hours per week basis.

**Please note this is a home based role however regular travel to our central London office in support of meetings will be needed as and when required**

At Cygnet, our perks go way beyond pension schemes and excellent professional development.

You’ll also enjoy shopping, travel and leisure discounts – as well as a range of healthcare and financial benefits – to support you to be happy both in and out of work.

With us, you’ll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.

Apply now to enjoy excellent career prospects while being part of an organisation that cares about helping people.

Purpose and Summary of job:

To support the efficient and effective functioning of the South Region Clinical Directorate team as PA to the Psychology & OT Directors South.

Your day-to-day...

  • Collate data and information for the Regional South Psy & OT Directors to present to regular meetings
  • Create power point slides as requested
  • Arrange and coordinate relevant regional meetings on behalf of the OT & Psychology Directors at Millbank head office and South region
  • Take effective minutes at meetings as required and distribute them in a timely fashion to the Psychology & OT Directorate South
  • Follow up on any action points post meeting
  • Book Psy & OT Directors travel requirements
  • Collate data collection for the South
  • Liaise with Achieve on compliance for Psychology & OT South Directorate
  • Support budget forecasting/tracking and keep a record of agency/external payments, including keeping the Locum tracker and Reports tracker updated
  • Ensure organograms are regularly updated
  • Maintain complete confidentiality of all matters
  • Meet regularly with Psychology & OT South Directors
  • Notify Line Manager as soon as possible of the inability to work, in line with the Attendance Management policy

You are...

  • Good numerical and technology skills in particular Microsoft Excel, Word and PowerPoint
  • To be able to work with multiple in-house and third-party systems
  • Have an eye for detail ensuring accuracy
  • Ability to organise own time and workload
  • Ability to co-ordinate multiple tasks and urgent priorities
  • Ability to work well under pressure
  • Willing to undertake training course relevant to the job role in order to maintain skills/knowledge
  • Ability to relate well to other people and function as a team player
  • Ability to work using own initiative
  • Be a self-starter on project work
  • GCSE in Maths and English or equivalent level of numeracy and literacy
  • Demonstrable administration experience including report preparation; organising meetings and diary management.

Why Cygnet? We’ll offer you…

  • Strong career progression opportunities
  • Expert supervision & support
  • Employee referral scheme
  • Pension scheme
  • “Cycle to work” scheme & employee discount saving

Successful candidates will be required to undergo an enhanced DBS check.

Cygnet has been providing a national network of high-quality specialist mental health services for more than 30 years. We have built a reputation for delivering pioneering services and outstanding outcomes. Our expert care enables thousands of individuals to consistently make a positive difference to their lives.

Job Description/Additional Documents