Finance Administrator
Ref: CYG35608

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Maidstone, ME14 5FT
£28,500 per annum
Full Time
Closing date
Thursday 4 April 2024

Cygnet have been providing a national network of high quality specialist mental health services for more than 30 years.

We are currently recruiting for a full time Finance Administrator for Cygnet Hospital Maidstone which offers a range of secure mental health services for men and women in a purpose-built therapeutic environment where the focus is on maximising positive outcomes and recovery

The ideal candidate will be responsible for the collection, collation and dissemination of vital information as required by the Group Accounts Department. You will also review and manage e-census, patient funding, purchase ledger invoices, petty cash and monthly payroll for permanent and bank staff.

Key Responsibilities

  • Daily checking of the e-census and ensuring that all areas in need of authorisation have been picked up.   
  • Using the E-Census to complete the HPPD spreadsheet on a daily basis.
  • Ensure all patients’ have the appropriate inpatient funding and obtaining pre authorisation where necessary.
  • Liaising with funders regarding continuations and additional funding.
  • Communicating and collating completed funding forms.
  • Ensure correct invoicing of patients’ on a weekly basis/monthly basis.
  • Banking and allocation of all cash received.
  • Ensure monthly payroll procedure takes place to deadline;
  • Maintain current payroll records for each member of staff on payroll(s);
  • Handle/store all employee payroll information in confidence;
  • Handle payroll-related queries, referring when appropriate to Group Accounts Manager;
  • Produce timesheets for permanent and bank staff.
  • Responsible for the issuing of petty cash claims and ensuring all claims are made against a valid receipt.
  • Monthly reconciliation of the petty cash and production of petty cash journal.

We're looking for people who have:

  • At least 12 months experience in a finance or compliance role
  • Strong Administration skills
  • GSCE A-C in English or equivalent.
  • Ability to create complete excel formulas and interpret data.
  • Intermediate level of MS Office, Excel, Outlook and Word
  • Ability to multitask, work under pressure with competing deadlines without compromising the quality of work produced
  • The ability to maintain a high level of accuracy and attention to detail at all times
  • A dedicated team player who can also perform tasks independently

In return, you’ll receive a competitive salary and a range of benefits including:

  • Full training and Induction
  • Regular coaching and support
  • Employee Discount Scheme
  • Company pension scheme
  • Company paid Life Assurance scheme
  • Smart Health Toolkit- Providing you with Fitness Programmes, Nutrition consultation and Health checks
  • Health Cash Plan
  • Subsidised meals on duty
  • For further details on all our benefits, please visit

Please note: successful candidates will be required to undergo an enhanced DBS check.


Location Information

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Job Description/Additional Documents